State Street Transfer Agency Manager (Registrations), Officer (Dublin) in Dublin City Centre, Ireland

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Job summary

The successful candidate will be part of a newly created team that will assume responsibility for AML remediation of the existing accounts and ongoing monitoring. The team will be part of specialized services team of the Registration team within the Transfer Agency.

The key focus of the role will be to assist in the review of investor accounts with a strong emphasis on Anti-Money Laundering (AML) and Client Due Diligence (CDD).

In addition to detailed technical AML/KYC knowledge, the successful candidate will be expected to liaise directly with investors by phone and by e-mail and with the client on regular status calls. The candidate will also closely work with the team manager and assist in supervising the team.

Candidate Profile

You will be part of a newly established team responsible for account AML remediation and ongoing monitoring. You will also liaise directly with clients in relation to outstanding AML documents as well as with the wider registration team. You will assist in completing quality control reviews and ensure your own and colleagues adherence to procedures and checklists for all tasks. You will have the opportunity to build on your existing AML/KYC knowledge, to provide supervision and direction to colleagues and to provide guidance and excellent customer service to investors.

You will have a strong attention to detail and appreciate the importance of completing work ‘right first time’ against daily deadlines. You have already gained detailed AML knowledge and experience and you are keen to build on that experience and to further enhance your customer service and staff management skills. You understand the importance of customer service excellence and have a ‘can do’ attitude with strong written and oral communication skills. You are keen to learn and develop and you enjoy being part of an energetic and growing team.

Duties and Responsibilities

Client Service

  • Complete all tasks, including the handling of calls and queries, accurately and timely, with customer service excellence being a priority.
  • Escalate client issues promptly and support the resolution as necessary.
  • Strive to exceed customer expectations.

Communication

  • Ensure all investor communications prepared or reviewed by you are accurate and written to a highly professional standard.
  • Work closely with your team members and manager to communicate your requirements and to understand theirs.
  • Read / attend team and companywide communications to ensure you stay up to date on procedures or initiatives.
  • Attend and actively participate in all team meetings in an open and collaborative manner.

Technical

  • In completing quality control reviews, ensure your own and colleagues adherence to procedures and checklists for all tasks.
  • Proactively identify and, with your manager, act on opportunities to improve processes to meet the changing requirements of our clients, to improve efficiency, or to reduce risk.
  • Ensure that specialist knowledge relating to the team is kept current and disseminated as appropriate and be aware of possible future developments and trends.
  • Ensure an awareness of and adherence to the key TA controls at all times.
  • Support team participation in the completion and implementation of department wide projects and lead local team initiatives as required.
  • Ensure the team procedures are operationally sound with an emphasis on risk reduction and regulatory compliance; ensure procedures are in place for all tasks and are adhered to.

Team

  • Act as an effective team player, supporting and being supported by your team.
  • Promote a positive working environment and be a positive influence on the team.
  • Foster an environment where team members are developed, trained and mentored to bring them to a high level of expertise and service skills, making use of the Training resources provided.
  • Act as a point of escalation for team members or colleagues and assist with queries; manage these to resolution, with the support of team management if required.
  • Manage resources to ensure all queries and tasks are resolved in a timely manner.
  • Show willingness to assume additional tasks in order to share workload within team, and deputise for your manager if required.
  • Actively participate in the performance appraisal process with your manager and direct reports and ensure completion of reviews on a timely basis.
  • Monitor individual and team performance and provide regular feedback throughout the year to any direct reports

Required Competencies

  • Strong attention to detail and experience quality checking other’s work.
  • Good understanding of anti-money laundering requirements and ability to assess investor documentation to determine if it is sufficient to meet requirements.
  • Accurate and organized, with an ability to work under pressure.
  • Team oriented and enthusiastic
  • Excellent communications skills

Preferred Knowledge, Skills & Experience

  • Knowledge of the Registration Services and Transfer Agency functions.
  • Excellent administrative and business support skills, with the ability to multi-task.
  • Excellent working knowledge of MS Office suite, especially Excel
  • Strong written and verbal communication skills
  • Proactive and able to work independently and as part of a team
  • Sound procedural, technical and product knowledge of the Transfer Agency business is desired.
  • Typically candidate will have 4-5 years’ experience in a similar environment, including at least 1-2 years’ experience in a supervisory capacity.

  • State Street Job ID: 168914

  • Location: Dublin

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Job Title: Transfer Agency Manager (Registrations), Officer (Dublin)

Job ID: 168914

Full/Part Time: Full FTE

Regular/Temporary: Regular

Location: Ireland - Dublin City Centre