Amgen Administrative Coordinator - Part-time in Dublin, Ireland

The Company:

Amgen is one of the world's largest independent biotechnology companies, with global revenue in excess of $20 billion and over 20,000 employees globally. For more than 30 years, Amgen has pioneered biotechnology breakthroughs, to bring state-of-the-art medicines from laboratory to the patient. Amgen has not only discovered and developed innovative human therapeutics, but has invested in cutting edge manufacturing capability and support services to deliver these exciting therapies to medical teams around the world.

Amgen Job Description:

The Administrative Coordinator is the primary contact for one or multiple departments and coordinates ongoing processes for the medical team as follows:

Provides administrative support to the commercial and medical team

Provides support for Ireland Leadership Team

Main point of contact for all incoming phone calls into the Commercial office

Maintains distribution and personnel lists

Coordinates mailings and courier/deliveries

Manages Irish office operations: ensures stationary orders, weekly catering supplies are in place, working with an out sourced facilities companies for cleaning, office maintenance etc.

Coordinates functional processes such as invoicing and payments

Coordinates all travel for Irish affiliate staff

Manages the administrative aspects of relationships with outside vendors

Participates in department project teams

Will provide training, guidance and orientation to new team members

Ensures timely coordination of department members' administrative needs:Manages calendars

Coordinates local meetings; meeting arrangements

Organises meeting rooms, including logistics, catering and equipment needs

Independently responds to routine correspondence, determines best approach and presentation when preparing and formatting correspondence, memoranda, reports and presentations

Medical Information enquiries support where required

Location: Santry, Dublin, Ireland

Employee Contract: Part time (22.5 hours a week)

Remuneration: Competitive salary and benefits package

Basic qualifications:

High School Diploma

Substantial related experience in administrative support role in a corporate/international environment

Experience using MS Office tools

Fluency in local language and English

Preferred qualifications:

Prior experience within the pharmaceutical/Biotech industry will be highly regarded

Experience in similar or related disciplinary and/or international environment

Familiarity with terminology of area supported such as Marketing, Medical, etc.

Processing of expense reports

Able to work with minimal supervision

Support of a group of professionals ranging in seniority


Communicates details clearly and accurately; both orally and in writing

Modifies communication style as appropriate for the audience; may regularly interact with clients and executives

Identifies and balances multiple priorities and the needs of multiple teams

Takes a proactive approach to identifying breakdowns in service, information flow and process; resolves issues appropriately

Demonstrates a service-oriented approach to all activities

Demonstrates a willingness to learn new approaches and to adapt to change

Leads by example in promoting teamwork

Applies attention to detail

Confidentiality to be maintained at all times