Shire Inventory Analyst in Dublin, Ireland

Job Title

Financial Inventory Analyst

Position Reporting To

S Keating

Job Code

Tbd

Business Function

GBS/Corp Services

Job Band

Associate PROF I/II

Department Name

EU

FLSA Classification (US Only)

Tbd

Job Location

Dublin

Above fields are approved by Compensation Department/Human Resources

Job Summary

Primary Role

Provide a brief summary describing the major role, responsibilities and purpose of the job. Summarize key areas of accountability and budget responsibility, if applicable.

The Financial Inventory Associate Cost Accountant reports to the Inventory Manager. In the Shared Service Center (SSC) the Inventory Team combines with the Intercompany Team to provide services to Shire’s European Entities Operating. This role will support activities focused around initially the implementation and documentation of a new 4PL process and the management and reconciliation of this process on an on going basis. These responsibilities have to be executed in a complex organizational structure where the inventory moves between entities throughout manufacturing and distribution entities globally.

Essential Functions

Responsibilities

Describe the essential job duties.

Responsibilities include but are not limited to the following:

  • Support financial transactions and resolving related issues.

  • Performing financial Inventory reconciliations and booking manual journal entries where required to reconcile differences between 4Pl and Shire book of record.

  • Participating in the monthly/quarterly process to decide and record financial provisions for profit in inventory across European entities

  • Work with the 4PL project team to understand the business flows and build robust accounting processes to ensure accuracy of accounting.

  • Where the developed processes are manual ensure adequate controls are put in place to meet SOX, US GAAP and all other Reporting standards.

  • Gather proposals for future improvement of processes including process changes to original design, system development and improved integration

  • Support processes / system implementation

  • Replying to ad hoc Inventory queries/emails

  • Support business partners as per SLAs

  • Participating in month-end/year-end activities

  • Liaising with Local Country Finance, Supply Chain and Warehouse Management where necessary.

  • Performing duties in accordance with all policies and procedures and ensuring application of control for SOX compliance.

  • Other ad-hoc projects and such duties as the management may at times reasonably require.

Education & Experience Requirements

Include educational requirements or equivalency, required years and type(s) of experience, and necessary licenses or certificates. Specify which are required and which are preferred.

Required:

  • Degree or equivalent, preferable in an accounting-related discipline.

  • Minimum of three years working in a shared service center or large multi-national company

  • Exposure to or experience working with Inventory either from an overall balance sheet or profit and loss statement perspective

  • Good IT skills including knowledge of an ERP system (e.g. Oracle – JDE) and the Microsoft Office Suite. Good knowledge of Excel is essential.

  • Experience in executing month end closes

Desirable:

  • Experience in US GAAP and SOX

  • Knowledge of the pharmaceutical industry and in particular a 4PL model

  • A second Western European language (in addition to fluency in English)

Key Skills and Capabilities

Describe critical skills needed to successfully perform job, which should be representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Key Skills, Abilities, and Competencies:

  • Able to work on own initiative and with others under pressure and to demanding deadlines while managing conflicting demands.

  • Demonstrated ability to work as part of a cross functional team.

  • Ability to manage different priorities and deliver them to a high quality, demonstrating a “hands on” approach where necessary to enable the team to meet all of its objectives.

  • Open and communicative – able to interact effectively at all levels of the organization, both within and outside Finance.

  • Strong analytical skills – able to identify anomalies in data and solve them quickly and effectively.

  • High level of accuracy and attention to detail.

  • Strong customer service focus – understand customer needs and possess the desire and ability to meet and exceed those expectations, demonstrating a high commitment to quality delivery.

  • Ability to solve problems and think creatively – capacity to provide pragmatic solutions and have the drive to see these through to a successful conclusion.

  • Ability to handle change effectively and deal with ambiguity.

  • Understanding of the systems, processes and controls involved in recording transactions in the JDE accounting system, as well as the interrelationships that exist

  • Known complexities in relation to inter-company relationships in a multi-location, multi-currency environment.

  • Determining enhancements to processes and implementing them while maintaining strong financial control

Other Job Components

Complexity and Problem Solving

Describe the decisions made by the incumbents on a regular basis. Include decisions within the incumbent’s authority to make as well as those decisions that must be referred to a higher level.

  • Strong communication and interpersonal across multiple functions and geographies.

  • Excellent ability to manage across borders and work in a matrix

  • Ability to solve problems and think creatively – capacity to provide pragmatic solutions and have the drive and leadership to implement ideas through to successful conclusion.

  • Ability to lead and drive change in a developing business environment and challenge existing practices.

  • Technically strong with a proven ability to make sound decisions and lead projects to successful completion

  • Excellent organizational skills, ability to manage conflicting demands and appropriately prioritize and ensure projects stay on track

  • Ability to achieve results through influence and persuasion.

  • Ability to handle change effectively and deal with ambiguity.

  • Excellent analytical skills applied to a broad range of business issues.

Internal and External Contacts

List contacts this job advises, consults and coordinates with on a regular basis. Describe to whom this job is accountable. Indicate each Contact Category (Internal, Vendor, Customer, or Other) and provide examples.

Other Requirements

List any other job requirements, including domestic travel, international travel, driver’s license, physical abilities required, etc.

Job Title

Financial Inventory Analyst

Position Reporting To

S Keating

Job Code

Tbd

Business Function

GBS/Corp Services

Job Band

Associate PROF I/II

Department Name

EU

FLSA Classification (US Only)

Tbd

Job Location

Dublin

Above fields are approved by Compensation Department/Human Resources

Job Summary

Primary Role

Provide a brief summary describing the major role, responsibilities and purpose of the job. Summarize key areas of accountability and budget responsibility, if applicable.

The Financial Inventory Associate Cost Accountant reports to the Inventory Manager. In the Shared Service Center (SSC) the Inventory Team combines with the Intercompany Team to provide services to Shire’s European Entities Operating. This role will support activities focused around initially the implementation and documentation of a new 4PL process and the management and reconciliation of this process on an ongoing basis. These responsibilities have to be executed in a complex organizational structure where the inventory moves between entities throughout manufacturing and distribution entities globally.

Essential Functions

Responsibilities

Describe the essential job duties.

Responsibilities include but are not limited to the following:

  • Support financial transactions and resolving related issues.

  • Performing financial Inventory reconciliations and booking manual journal entries where required to reconcile differences between 4Pl and Shire book of record.

  • Participating in the monthly/quarterly process to decide and record financial provisions for profit in inventory across European entities

  • Work with the 4PL project team to understand the business flows and build robust accounting processes to ensure accuracy of accounting.

  • Where the developed processes are manual ensure adequate controls are put in place to meet SOX, US GAAP and all other Reporting standards.

  • Gather proposals for future improvement of processes including process changes to original design, system development and improved integration

  • Support processes / system implementation

  • Replying to ad hoc Inventory queries/emails

  • Support business partners as per SLAs

  • Participating in month-end/year-end activities

  • Liaising with Local Country Finance, Supply Chain and Warehouse Management where necessary.

  • Performing duties in accordance with all policies and procedures and ensuring application of control for SOX compliance.

  • Other ad-hoc projects and such duties as the management may at times reasonably require.

Education & Experience Requirements

Include educational requirements or equivalency, required years and type(s) of experience, and necessary licenses or certificates. Specify which are required and which are preferred.

Required:

  • Degree or equivalent, preferable in an accounting-related discipline.

  • Minimum of three years working in a shared service center or large multi-national company

  • Exposure to or experience working with Inventory either from an overall balance sheet or profit and loss statement perspective

  • Good IT skills including knowledge of an ERP system (e.g. Oracle – JDE) and the Microsoft Office Suite. Good knowledge of Excel is essential.

  • Experience in executing month end closes

Desirable:

  • Experience in US GAAP and SOX

  • Knowledge of the pharmaceutical industry and in particular a 4PL model

  • A second Western European language (in addition to fluency in English)

Key Skills and Capabilities

Describe critical skills needed to successfully perform job, which should be representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Key Skills, Abilities, and Competencies:

  • Able to work on own initiative and with others under pressure and to demanding deadlines while managing conflicting demands.

  • Demonstrated ability to work as part of a cross functional team.

  • Ability to manage different priorities and deliver them to a high quality, demonstrating a “hands on” approach where necessary to enable the team to meet all of its objectives.

  • Open and communicative – able to interact effectively at all levels of the organization, both within and outside Finance.

  • Strong analytical skills – able to identify anomalies in data and solve them quickly and effectively.

  • High level of accuracy and attention to detail.

  • Strong customer service focus – understand customer needs and possess the desire and ability to meet and exceed those expectations, demonstrating a high commitment to quality delivery.

  • Ability to solve problems and think creatively – capacity to provide pragmatic solutions and have the drive to see these through to a successful conclusion.

  • Ability to handle change effectively and deal with ambiguity.

  • Understanding of the systems, processes and controls involved in recording transactions in the JDE accounting system, as well as the interrelationships that exist

  • Known complexities in relation to inter-company relationships in a multi-location, multi-currency environment.

  • Determining enhancements to processes and implementing them while maintaining strong financial control

Other Job Components

Complexity and Problem Solving

Describe the decisions made by the incumbents on a regular basis. Include decisions within the incumbent’s authority to make as well as those decisions that must be referred to a higher level.

  • Strong communication and interpersonal across multiple functions and geographies.

  • Excellent ability to manage across borders and work in a matrix

  • Ability to solve problems and think creatively – capacity to provide pragmatic solutions and have the drive and leadership to implement ideas through to successful conclusion.

  • Ability to lead and drive change in a developing business environment and challenge existing practices.

  • Technically strong with a proven ability to make sound decisions and lead projects to successful completion

  • Excellent organizational skills, ability to manage conflicting demands and appropriately prioritize and ensure projects stay on track

  • Ability to achieve results through influence and persuasion.

  • Ability to handle change effectively and deal with ambiguity.

  • Excellent analytical skills applied to a broad range of business issues.

Internal and External Contacts

List contacts this job advises, consults and coordinates with on a regular basis. Describe to whom this job is accountable. Indicate each Contact Category (Internal, Vendor, Customer, or Other) and provide examples.

Other Requirements

List any other job requirements, including domestic travel, international travel, driver’s license, physical abilities required, etc.

Approvals prior to Recruitment process

Description Prepared / Updated By:

Barry Ryan

Date Prepared / Updated:

27/06/2017

Reviewing Human Resources Business Partner

Date of Review / Approval

Reviewing Compensation Staff Member

Date of Review / Approval

Acknowledgement and Receipt following Recruitment process

By signing below, I acknowledge receipt and understanding of this document. My signature does not indicate acceptance or agreement of content nor does it imply a contract of employment.

Employee Signature

Date

Manager Signature

Date

Approvals prior to Recruitment process

Description Prepared / Updated By:

Barry Ryan

Date Prepared / Updated:

27/06/2017

Reviewing Human Resources Business Partner

Date of Review / Approval

Reviewing Compensation Staff Member

Date of Review / Approval

Acknowledgement and Receipt following Recruitment process

By signing below, I acknowledge receipt and understanding of this document. My signature does not indicate acceptance or agreement of content nor does it imply a contract of employment.

Employee Signature

Date

Manager Signature

Date

Shire is the leading global biotechnology company focused on serving people with rare diseases and other highly specialized conditions. We strive to develop best-in-class products, many of which are available in more than 100 countries, across core therapeutic areas including Hematology, Immunology, Neuroscience, Ophthalmics, Lysosomal Storage Disorders, Gastrointestinal/Internal Medicine/Endocrine and Hereditary Angioedema; and a growing franchise in Oncology.

Our employees come to work every day with a shared mission: to develop and deliver breakthrough therapies for the hundreds of millions of people in the world affected by rare diseases and other high-need conditions, and who lack effective therapies to live their lives to the fullest.