McKesson Administrator (12-Month Contract) in Munster, Ireland

McKesson is in the business of better health and we touch the lives of patients in virtually every aspect of healthcare. We partner with payors, hospitals, physician offices, pharmacies, pharmaceutical companies and others across the spectrum of care to build healthier organizations that deliver better care to patients in every setting. We believe in the importance of strong, vital organizations because we know that patients can only be healthy when our system is healthy.

Every single McKesson employee contributes to our mission—by joining McKesson you act as a catalyst in a chain of events that helps millions of people all over the globe. Talented, compassionate people are the future of our company—and of healthcare. At McKesson, you’ll collaborate on the products and solutions that help us carry out our mission to improve lives and advance healthcare. Working here is your opportunity to shape an industry that’s vital to us all.

We understand the importance of a system that works together. Your expertise, drive and passion can help us improve everything we touch, from providers to payors to pharmacies. Join our team of leaders to begin a rewarding career.

Wherever you contribute here at McKesson, you will have the ability to make a real impact in the lives of others.

Position: Administrator (12-Month Contract)

PURPOSE OF JOB:

The postholder will be responsible for a broad range of administrative duties to ensure the efficient operation of both offices and associated activity to support the NorthStar and McKesson business units.

KEYRESPONSIBILITIES

NORTHSTARHEALTHCARE:

  • Support the SeniorAdministrator in providing administrative support to the General Managerand three NH directors.

  • Assist in organisingtravel arrangements for NH team to India, China, US and Europe in linewith company travel policy i.e. flights, hotels, car transfers.

  • Co-ordinate travel vaccinationsconsults with external provider, complete insurance claims, issue medicalkits, arrange data usage on mobile phones prior to travel.

  • Prepare travelitineraries and register trips with McKesson Travel Security and Safetyprovider, iJet Worldcue.

  • Apply for foreign visasfor travel for the NH team and monitor renewal of visas.

  • Order and maintainstationery for NH team.

  • File and archive NHdocumentation as required.

  • Renewal ofsubscriptions/membership for NH team.

  • Arrange Fedexcollections for all NH & McKesson courier items.

  • Assist in thepreparation of presentations and documentation.

  • Participate in team projectswhere deemed necessary

  • Organize meetings,functions and ad hoc events both internally and externally in a professionaland cost effective manner.

  • Liaise with the SharedServices for invoice processing (travel, catering, hotels, taxis).

  • Interact with variousMcKesson Corporate personnel, including senior management, on work relatedissues.

  • Create/update (wordformatting) redline quality policies and SOPs as required.

  • Scan validationdocumentation.

  • Support and demonstrateMcKesson shared values and principles – ICARE and ILEAD.

McKESSON:

  • Cover Reception dutiesfor the McKesson Senior Administrator.

  • Support the McKesson Senior Administrator and provideadministrative support to the General Manager and Senior Leadership Teamof McKesson.

  • Assist in organisingtravel arrangements for McKesson team to US, UK and Europe in line withcompany travel policy i.e. flights, hotels, car transfers.

  • Order and maintainstationery for McKesson Team.

  • Support for the PMO Teamand HR Team admin teams as and when required

The above statements describe the general nature and level of work being performed in this job. They are not intended to be an exhaustive list of all duties. Additional responsibilities may be assigned, as required, by management. When in conflict with the job description, the Staffing Request and Job Posting supersede the job description

Education/Training:

Minimum Leaving Certificate or equivalent education coupled with a recognised secretarial/administration qualifications

Experience:

5 years experience in a similar role within a multinational organisation

Proficiency in Excel, Outlook, PowerPoint and Word essential

Experience in a pharmaceutical organisation is desirable, with exposure to operating in a regulated environment.

Knowledge and Skills:

Excellent secretarial, administrative and organisational skills with the ability to prioritise work activities

Excellent written and oral communication skills

Excellent attention to detail skills

Ability to work well within a team environment with a flexible attitude to work activities

Experience in working within a multicultural environment

Excellent interpersonal skills

Evidence of working with discretion in a confidential environment

Ability to thrive in a busy and fast paced environment

PC/Equipment:

MS Word, Excel, Powerpoint

Job: Administrative/Clerical

Organization: McKesson Corporate

Title: Administrator (12-Month Contract)

Location: Ireland-Munster-Cork

Requisition ID: 17005294