EY Resource Coordinator - Advisory Team in Ireland

Title: Resource Coordinator - Advisory Team

Location: Ireland

Job Number: IRE001OL

UK&I Advisory Resource Coordinator

The UK & Ireland Resource Management team has an exciting opportunity for a Resource Coordinator to join the Advisory team, one of four Service Lines within our UK&I structure at EY.

The role will be accountable for the supply side of a number of key competency areas within the Advisory business and support the growth ambitions of these teams. You will need to work closely with other Advisory Resourcing team members to understand the demand requirements for your competency areas and be responsive to the ongoing work demands.

This position will be based in Dublin but may involve some travel at times.

The role is available to start immediately.

Purpose:

  • To work as part of the Resource Management team to match resource supply with demand and to drive optimum utilisation across the business

Responsibilities:

  • Proactive liaison with client service staff in the business to understand client / project resource needs and to communicate resource availability

  • Identify resourcing solutions taking into consideration the needs of the client, individual skills, resource mix on engagement and the wider needs of the business

  • Maintain accurate Retain Enterprise records (in conjunction with the Central Retain team) so that the business has an up to date picture of work allocated and resource availability

  • Manage conflicting demands on resources, escalating to the Resource Manager as appropriate

  • Analyse weekly chargeable hours figures and alert potential shortfalls / over-utilisation to Resource Manager

  • Analyse business forecasting e.g. chargeable hours, headcount against budget

  • Analyse resource data and highlight areas of concern e.g. significant periods of holidays, training, non-chargeable activities

  • Analyse headcount forecasting data including promotions, leavers, joiners etc.

  • Attend resource coordinator meetings

  • Work with your Central Retain Team Champion to communication of business resource priorities and support with resolutions where required

  • Acquire knowledge of individual skills, experiences and personal/professional aspirations and apply this knowledge in resourcing decisions and in maintaining the skills database

  • Attend regular resourcing meetings with representatives from the business

  • Assist with the performance and counselling process within the business

  • Represent Resource Management team on induction activities and coordinate within the business

  • Coordination of new joiners and leavers when join/leave the business, including allocation of buddies, local induction input

  • Coordination of all leave authorisations including holidays, special leave, unpaid leave

  • Coordination of timesheet policy enforcement within the business

  • Approval of training requirement against client bookings

  • Execution of ad hoc firm wide and business initiatives e.g. ad hoc bespoke training, people initiatives etc.

  • Ad hoc request and projects

Qualifications:

Experience, Qualification and Personal Qualities:

  • Ability to work under pressure, to tight deadlines, and to communicate competing demands effectively

  • Organised with good time management skills

  • Confident and resilient to deal with challenges from people within the business

  • Good interpersonal skills and able to consult with a wide range of people at different levels

  • Proactive communicator and willing to share information

  • Exercises good judgement, knows when to flag issues and when to deal with independently

  • Ideally has experience of working in a professional services environment

  • An operational, HR or resourcing/recruitment background is desirable

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Who we are

EY is committed to being an inclusive employer and we are happy to consider flexible working arrangements. We strive to achieve the right balance for our people, enabling us to deliver excellent client service whilst allowing you to build your career without sacrificing your personal priorities. While our client-facing professionals can be required to travel regularly, and at times be based at client sites, our flexible working arrangements can help you to achieve a lifestyle balance.