Shire Supply Chain Specialist II in Dublin, Ireland
This position reports to Order Management Lead in Tech Ops and is responsible to execute the logistics export activities with Shire Sites and Replenishment centers to 3PL’s and distributors.
More specifically, this position is responsible to coordinate the end-to-end transport activities, working closely with Shire origin teams such as warehouse, planning, distribution quality / cold chain validation team, 3rd party sites as well as Shire affiliates and/or distributors globally.
This position manage the international order process from incoming order to billing and revenue recognition, in the best conditions of quality, cost and delivery lead time and through the optimum utilization of internal and external logistics partners.
This position control end-to-end transportation with Freight forwards and carriers to ensure products are delivered to the global customers in a reliable, cost effective and compliant fashion.
This position closely collaborates with internal and external customers Supply Chain partners, like Commercial Ops, Planning, Quality...
Perform the order processing from incoming order to final delivery in a quickly and efficient manner in order to meet customer requirements
Coordinate the transportation of commercial shipments and ensure the drug product arrives safely to their final destination on time and within temperature and product specifications.
Communicate issues and delays to appropriate groups and facilitate resolution as required
Manage internal and external orders to meet customer expectations while adhering to all applicable compliance requirements, laws and regulations.
Order and document processing for commercial shipments :
Creating and maintenance of Customer master data
Order entry and picking of commercial goods
Issuing of packing list, invoice, loading list and CMR
Provide Certificate of Origin ; Certificate of Analysis
Compiling documents necessary of import-licenses
Preparing and sending documents to Chamber of Commerce and Embassies for legalization
Checking the Letter of Credit details
Ordering of transport with forwarders
Checking the issued AWB
Forwarding of documents and pre-alerts
Filing of complete export documentation
Issuing of credit- or debit-notes
Customer Order Coordination
Work closely with Commercial Operations to review and understand country specific requirements securing an efficient Sales Order Processing.
Work closely with the Planning function to ensure adequate inventory levels at the Contract Manufacturers and customers.
Work closely with multiple Contract Manufacturing Organizations (CMO’s) to warrant flawless execution of the shipments
Coordinate Transport, issue shipping plans; Optimize distribution costs and ensure global trade compliance.
Delivery consolidation, transport planning (deciding on the shipping date, costs, method and taking into consideration the order date the proper transport according to lane qualification)
Work closely with IT to ensure that all transactions are performed as required in ERP system (SOX compliance).
Report and Measurement:
Contribute to Large Order Tracking Reporting
Create Shipment Report on weekly base and communicate to all required stakeholder
Contribute to Shire Transportation performance by collecting KPI metrics on supply chain operation, measure the performance of the shipments and set corrective actions.
Project implementation and support product launches :
Support Product Pipeline Expansion and geographic expansions, ensure successful launches of Shire products, utilizing project management skills and tools and drive flawless execution across cross-functional, cross-divisional, and with outside service providers within overall project timeline or customer expectations.
Education & Experience Requirements
BS in Business, Supply Chain, Logistics or related field with minimum 3 years of professional experience in global end-to end Supply Chain, Logistics (Distribution & Transportation), warehousing, cold chain expertise, and international freight management.
Experience working in Pharmaceutical or highly regulated and compliance industry, cold chain temperature-controlled products. MBA and APICS Certification preferred.
Experience of working with an ERP system and using inventory, cost and sales reports effectively for KPI’s
Formal Supply Chain education required
Preferably fluent in at least 1 language other than English.
Key Skills and Competencies
Living our leadership behaviors is a basic expectation for all Shire employees. Shire expects all employees to embody the following:
Be Results Oriented
Be An Excellent Manager of Self and Others
Fluent in English in verbal and written communication.
Ability to operate in a complex, international matrix environment
Good teamwork skills, ability to problem solve, and have strong analytical skills
Strong organizational skills to manage multiple tasks with short deliverable time frame
Excellent written and oral communication skills
Total commitment to following Trade Compliance laws, both US and foreign
Strong computer skills: ERP (JDE,SAP), Microsoft Office - Word, PowerPoint, Excel,
Other Job Components
Complexity and Problem Solving
Strong demonstration of use of critical thinking and problem solving skills to address, correct, and prevent issues or make best decisions
Ability to manage critical situations: transportation deviation, supply delays, holiday schedules / plant shutdowns, etc.
Refer to higher level for potential business impact (supply disruption) or significant financial impacts
Refer to Distribution Quality for potential product impact
Internal and External Contacts
Commercial Ops (Internal)
Quality Assurance (Internal)
Distributors (Shire customers)
3rd Party Logistic Providers (vendor)
Freight forwarders (vendor)
Willing to travel, sometimes at short notice
Knowledge of cGMP manufacturing and end-to-end supply chain, as well as detailed knowledge in global logistics (transportation, warehouse, distribution).
High to expert level of MS office tools (Outlook, Word, PPT, excel, access, project)
Able to work in fast-moving environment. International Travel up to 5%
Notice to Employment / Recruitment Agents:
Employment / Recruitment agents may only submit candidates for vacancies only if they have written authorization to do so from Shire’s Talent Acquisition department. Any agency candidate submission may only be submitted to positions opened to the agency through the specific Agency Portal. Shire will only pay a fee for candidates submitted or presented where there is a fully executed contract in place between the Employment / Recruitment agents and Shire and only if the candidate is submitted via the Agency Portal. Candidates submitted or presented by Employment / Recruitment Agents without a fully executed contract or submitted through this site shall not be deemed to form part of any Engagement for which the Agency may claim remuneration.
Shire is the leading global biotechnology company focused on serving people with rare diseases and other highly specialized conditions. We strive to develop best-in-class products, many of which are available in more than 100 countries, across core therapeutic areas including Hematology, Immunology, Neuroscience, Ophthalmics, Lysosomal Storage Disorders, Gastrointestinal/Internal Medicine/Endocrine and Hereditary Angioedema; and a growing franchise in Oncology.
Our employees come to work every day with a shared mission: to develop and deliver breakthrough therapies for the hundreds of millions of people in the world affected by rare diseases and other high-need conditions, and who lack effective therapies to live their lives to the fullest.